The AI that reads every contact, knows when to reach out, and never lets a relationship go cold. Running 24/7 without a single missed follow-up.
Your database right now
68%
of your contacts have never been systematically followed up
Every business has contacts going cold right now. Past clients, warm leads, old enquiries, all sitting dormant while you keep spending to find new ones.
You paid to acquire them. Leadwarm.io makes sure they never go cold and that when they show intent, we reach out within minutes. Not hours. Not days. Minutes.
68%
of CRM contacts have never been systematically followed up. That is your next wave of revenue, sitting frozen right now.
3×
cheaper to reactivate an existing contact than acquire a new one. You already paid for them once. Do not pay again.
21×
Leads contacted within 5 minutes are 21x more likely to convert. Leadwarm.io reaches out the moment a contact shows intent. Every time.
A proven 5-step system. Takes what's sitting cold in your CRM and turns it into booked revenue. Automatically. Personally. At scale.
// Input
Cold Data
Contacts sitting in your CRM that you paid to acquire and never properly followed up with.
Process
// The System
Structure & Score
Clean, segment, assign warmth score to every contact
Match Content
Find viral, relevant content per contact profile
Multi-Channel Reach
Personalised email, SMS, and LinkedIn sequences
Read & Respond
AI reads replies and continues conversations naturally
Act at the Right Moment
Reaches out immediately when a contact is ready. Books calls, triggers upsells, and flags high-value moments for your team.
Output
// Output
Warm Relationships
Revenue from data you already own. No new ad spend.
Six AI layers working together, reading every signal, matching the right content, and knowing exactly when to act.
Signal Reader
Reads every contact signal in real time: recency, engagement, conversation tone, purchase history, and lifecycle stage.
Always knows where every relationship stands
Warmth Scorer
Assigns a dynamic score 0–100 per contact. Updates automatically as signals change. Drives every decision downstream.
Know who's ready before they drift away
Content Matcher
Finds relevant, viral, timely content matched to each contact's profile. Feels like a friend sent it. Not a brand.
Value before the ask. Every time.
Conversation AI
Reads every reply, understands sentiment and intent, and responds naturally. Not a chatbot. A relationship engine.
Every reply gets a human-feeling response
Timing Engine
Right message, right channel, right moment. Learned per contact from historical response patterns. Never a guess.
Precision timing no human team can replicate
Action Agent
When the warmth score and signals align, the agent acts within minutes. Books, sends, triggers, and flags. The window between intent and action is where most businesses lose deals. Leadwarm.io closes that window automatically.
Average response time under 5 minutes
A dental practice with 800 patients was losing 15–20 people per month to inactivity. Leadwarm.io matched lapsed patients with a viral "things your dentist notices" video and followed up naturally. No discount. No pressure. Just a warm, natural conversation that led back to a booking.
Lapsed patients reactivated through content-led follow-up
A real estate agency had 600 leads untouched. Buyers who had enquired 6 to 18 months ago and gone quiet. Leadwarm.io kept every lead warm with local market updates and neighbourhood content. When contracts expired, the AI was already in conversation.
Leads kept warm through full 12-month search cycles
A med spa running Botox cycles every 3 months was losing clients between visits to competitors. Leadwarm.io tracked each cycle, sent relevant beauty content between appointments, and triggered rebooking at exactly the right moment. Retention increased without a single discount.
Treatment cycle retention automated across full client base
A chiropractic clinic had 1,200 past patients who completed treatment plans and never returned. Leadwarm.io sent wellness content, tracked visit frequency drops, and triggered personalised check-ins. Maintenance plans became the natural next conversation.
Maintenance upsells from dormant past patients
A marketing agency had 40 past clients who churned over two years most of them left due to budget, not dissatisfaction. Leadwarm.io tracked signals, shared platform updates, and re-opened conversations at renewal time. Past clients came back before the pitch.
Past clients reactivated at contract renewal cycles
A gym with 3,500 lapsed members had no win-back system. Leadwarm.io identified cancellations, matched motivational content, and re-engaged with personalised timing across January, post-holiday, and summer. Win-back rate tripled.
Lapsed member win-back campaigns running automatically
A home services company had 2,000 past customers who used them once and never rebooked. Leadwarm.io matched seasonal content, triggered rebooking before peak demand, and followed up on open quotes. One-time customers became annual clients.
One-time customers converted to annual repeat revenue
A financial advisor had 500 prospects who attended webinars but never converted. Leadwarm.io tracked engagement signals, shared market updates, and re-opened conversations when life events suggested readiness. No cold calls. Just warm conversations.
Long-cycle prospects nurtured to conversion automatically
Every plan includes a one-time setup that covers your full database audit, contact scoring, and campaign build. From there, a monthly subscription keeps every relationship warm and every lead moving.
Tier 01
Warm
Up to 1,000 contacts
$197/mo
+ One-time setup fee on sign up
Tier 02
Warmer
Up to 5,000 contacts
$397/mo
+ One-time setup fee on sign up
Tier 03
Hottest
Up to 15,000 contacts
$797/mo
+ One-time setup fee on sign up
Tier 04
Infinite
Unlimited contacts. Custom scope.
Custom pricing.
No ceiling.
Scoped to exactly what you need
Reviewed personally. Response within 24 hours.
All plans include a one-time setup fee on sign up · Cancel anytime on Warm, Warmer and Hottest
Every client you manage has a CRM full of contacts going cold. Past leads. Old enquiries. Stalled deals. Nobody following up. You know the problem exists. You just do not have a systemised way to solve it at scale across every account.
When clients do not see results, they leave. When they leave, your revenue drops. Leadwarm.io gives you a productized service that delivers measurable results every single month — keeping clients happy, retained, and growing.
68%
of your clients contacts have never been systematically followed up. That is revenue they are already paying you to help them find — sitting untouched.
3×
cheaper to reactivate an existing contact than acquire a new one. You are already managing the data. Let us make it work.
The fix is
already built.
You do not need to build it. You just need to offer it under your brand. We handle everything else.
You offer the service. We deliver it. Your clients see results under your brand. Here is exactly what that looks like.
You sign a client
Pitch the reactivation system as your own productised offer. You set the price. You keep the margin. We stay invisible.
We audit their database
Every contact scored, segmented, and prioritised. We identify who is ready now, who needs nurturing, and who needs reactivation.
We run the campaigns
Multi-channel sequences across email, SMS, and LinkedIn. Personalised content. Immediate follow-up. Every reply handled.
You deliver results
Your client sees booked calls, recovered deals, and a monthly report under your brand. They stay. They grow. You retain them.
Every agency partnership includes the full system, the full execution, and the full results. White-labeled to your exact specifications from day one.
The numbers that make it obvious
At 5 clients charging $800/mo each, your agency earns $4,000/mo in new recurring revenue.
With a wholesale cost of $397 per client, that is $2,015/mo gross profit from a service you did not have to build, hire for, or manage yourself.
Marketing Agencies
You generate leads for clients. Now offer the system that keeps those leads warm and converts them. A natural extension of what you already do.
CRM and Automation Agencies
You already manage your clients databases. Activating them with Leadwarm.io is the most logical next service you could offer. The data is already there.
Lead Generation Agencies
You bring leads in. Your clients want more from the leads they already have. Leadwarm.io is the answer that makes your lead gen work even harder.
Partnerships are scoped individually. Tell us about your agency, your clients, and what you want to build. If it is a fit, we move fast.
Reviewed personally. You will hear back within 24 hours.
We manually review your database, score every contact, identify your top 10 highest-value opportunities, and deliver a personalised report. Completely free. No system access yet. Just clarity.
What happens in 5 steps
You apply below
Tell us about your business, industry, and database size. Takes 2 minutes. We review every application personally.
You send your contact list
A simple CSV or CRM export. No integrations needed. Just raw contact data with whatever fields you have.
We score your entire database
Every contact manually reviewed and assigned a warmth score. Segmented into Hot, Warming, Cold, and Frozen. Your top 10 opportunities identified with specific outreach recommendations.
You receive a branded report
A personalised PDF with your contacts scored, your revenue estimate calculated, and a clear 30-day reactivation roadmap. Delivered within 48 to 72 hours.
We walk you through it together
A 20-minute call to review your findings, answer questions, and show you exactly what the system does automatically. No pressure. Just clarity.
We review each one personally and take a limited number each month so every audit gets proper attention.
Reviewed personally within 24 hours. No spam. Ever.
Application received!
We'll review your application within 24 hours and be in touch to arrange your database upload and audit. Check your inbox.
Answer 4 quick questions. We will show you exactly how warm or cold your contacts are and give you a personalised estimate of the revenue sitting in your database right now.
Question 1 of 4
What's your industry?
We'll tailor your temperature reading to your specific relationship cycles
Question 2 of 4
How many contacts are in your database?
Include your CRM, email lists, past clients. Everything you have.
Question 3 of 4
When did you last follow up with a cold contact?
Be honest. This is where the biggest opportunity usually hides.
Question 4 of 4
Last two quick questions.
This lets us calculate your personalised revenue estimate